Best Accounting Software for the Hospitality Industry in America

The hospitality industry in America is dynamic and multifaceted, encompassing hotels, restaurants, resorts, and various other businesses. Effective financial management is critical for success in this industry, as it involves complex operations, diverse revenue streams, and a constant focus on customer satisfaction.

Streamline financial processes, reduce manual tasks, and enhance decision-making, choosing the right accounting software is essential. In this article, we’ll explore the best accounting software solutions for the hospitality industry in America, offering features tailored to the unique needs of businesses in this sector.

QuickBooks Online

QuickBooks Online is a widely recognized and versatile accounting software that caters to the specific requirements of the hospitality industry. With its user-friendly interface and robust set of features, QuickBooks Online is ideal for hotels, restaurants, and event venues. Key advantages include:

  • Expense Tracking: QuickBooks Online simplifies expense management, allowing you to track costs associated with food and beverage, labor, inventory, and more.
  • Customizable Invoicing: Create customized invoices with your logo and branding, making it easy to bill guests, event organizers, or corporate clients.
  • Inventory Management: Efficiently monitor inventory levels, track stockouts, and generate reports to help with procurement decisions.
  • Payroll Integration: Handle payroll with ease, ensuring accurate and timely payment to staff, including gratuities and hourly wages.
  • Financial Reporting: Generate detailed financial reports, such as profit and loss statements and balance sheets, to gain insights into your business’s performance.

QuickBooks Online’s cloud-based nature is particularly beneficial for businesses in the hospitality industry, providing access to real-time financial data from any location. It also offers seamless integration with popular point-of-sale (POS) systems and other third-party apps.


Xero is another top accounting software option well-suited for the hospitality sector. It’s known for its user-friendly interface and robust financial management features. Xero is a popular choice for restaurants, hotels, and bed-and-breakfast establishments. Its key features include:

  • Bank Reconciliation: Easily reconcile your bank and credit card transactions, helping you maintain accurate financial records.
  • Payroll: Streamline payroll processes, including calculating and managing tips and gratuities.
  • Multi-Currency Support: If your business caters to international customers, Xero’s multi-currency support simplifies dealing with various currencies.
  • Inventory Management: Track inventory levels and monitor cost of goods sold (COGS) to make informed purchasing decisions.
  • Mobile Accessibility: Access your financial data on-the-go through the Xero mobile app, ideal for managing expenses and invoices.

Xero’s marketplace includes a variety of integrations that further enhance its capabilities, such as POS systems, booking software, and hotel management systems.


FreshBooks is a user-friendly accounting software tailored to small and medium-sized businesses, including boutique hotels, bed-and-breakfasts, and event venues. It’s known for its simplicity and efficient invoicing capabilities. Key features include:

  • Invoicing: Create professional invoices with ease, set up recurring invoices, and accept online payments from clients and guests.
  • Expense Tracking: Monitor expenses related to food and beverage, housekeeping, and other operational costs.
  • Time Tracking: Keep tabs on labor costs by tracking employee hours, making it a valuable tool for managing staff wages.
  • Guest Payments: Accept credit card payments from guests and clients securely through the platform.
  • Reports: Generate financial reports, including profit and loss statements and expense summaries.

FreshBooks offers integrations with a range of software and apps, including hotel booking systems and event management tools, making it a versatile choice for the hospitality industry.

Zoho Books

Zoho Books is a cloud-based accounting software that caters to various industries, including the hospitality sector. It offers an array of features tailored to the unique financial needs of hotels, restaurants, and event venues. Notable features include:

  • GST and Sales Tax Management: Easily manage sales tax and GST for restaurants and other businesses that require tax tracking.
  • Bank Reconciliation: Streamline the process of matching your bank transactions with your accounting records.
  • Customizable Invoices: Create branded, professional invoices that meet the specific requirements of your business.
  • Inventory Management: Monitor inventory levels, track stock movement, and optimize procurement.
  • Expense Tracking: Keep detailed records of expenses related to supplies, staff, and operational costs.

Zoho Books also integrates with POS systems, online booking platforms, and other essential software commonly used in the hospitality industry.

Sage Intacct

Sage Intacct is a cloud-based financial management and accounting solution designed for businesses with complex needs, making it suitable for larger hotels, resorts, and hospitality management groups. Key features include:

  • Multi-Entity Management: Easily manage the finances of multiple properties, making it an ideal solution for hotel chains and resorts.
  • Automated Revenue Recognition: Streamline revenue recognition processes, a critical aspect of financial management in the hospitality industry.
  • Expense Management: Monitor costs associated with staff, facilities, and operations to maintain profitability.
  • Budgeting and Forecasting: Create budgets and forecasts for each property or location, helping you plan and allocate resources effectively.
  • Advanced Reporting: Generate sophisticated financial reports, consolidating data from various entities for in-depth analysis.

Sage Intacct is known for its scalability and can adapt to the growing needs of businesses in the hospitality industry.


Hotelogix is a cloud-based hotel property management system (PMS) that combines front-office, distribution, and revenue management capabilities with integrated accounting features. It is tailored specifically to the needs of hotels and can be an all-in-one solution for many properties. Key features include:

  • Reservation Management: Effectively manage reservations and room inventory to optimize occupancy rates and revenue.
  • Front Desk Operations: Streamline check-ins and check-outs, room assignments, and guest billing.
  • Channel Manager: Integrate with online travel agencies (OTAs) and global distribution systems (GDS) for maximum exposure.
  • Accounting Integration: Seamlessly manage financial transactions, including accounts payable and receivable, directly within the PMS.

Hotelogix provides real-time insights into the financial health of your hotel, making it an excellent choice for those in the hotel management sector.


Effective financial management is paramount for success in the hospitality industry in America. The best accounting software for your business depends on its specific needs, size, and requirements. Options like QuickBooks Online, Xero, FreshBooks, Zoho Books, Sage Intacct, and Hotelogix offer versatile solutions with features designed to streamline financial processes, reduce manual tasks, and provide comprehensive insights into your business’s financial health.

When selecting accounting software, consider the size of your business, your specific financial management requirements, and your budget. With the right accounting software in place, you can focus on delivering exceptional guest experiences while ensuring the financial health and sustainability of your hospitality venture.

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